A school management system refers to management software that is able to digitize all aspects of school management through a single platform. Schools and colleges have begun to implement school ERP systems to digitize their operations. The school’s ERP capabilities help streamline all aspects of day-to-day school management.
Features of school management software include innovative technology to create a robust system that enables virtual management of school data and resources and improves overall efficiency. When looking for superior ERP, it is worth mentioning the features and modules that every school management system should have.
Here is a list of school management system modules;
Application Management Module;
The application period has long been marked by the fact that parents and students carry a pile of admission forms and vouchers, and school application teams have difficulty processing large numbers of applications and sending letters of acceptance on time. The search module puts the entire process online, allowing for online registration and remote submission of application forms and required documents. Application boards can be created to display candidate profiles, the application process can be tracked, and timely reminders can be sent about completing applications on time. You can also help students get notified of the results of their application and pay online. This module also creates a seamless, paperless and fast journey from application to registration for candidates and application teams.
Student management module;
This management module is one of the main modules in school ERP and helps institutions create a 360-degree profile of each student throughout the school trip. Personal and family information, demographic photos, emergency contact information, patient information, academic information, extracurricular activities and achievements, attendance information, etc. This information can be used to create student cards and send parental updates on attendance, academic performance, and pending payments. Teachers or school administrators can easily use this information to view and update student information, school records, and determine how they can best help their students learn and succeed.
Learning management module;
The learning management module is responsible for the learning activities of the educational institution. Create rich learning content for numerous courses, courses, and chapters during a semester or semester. This module creates course notes and exams, schedules courses, configures automated online courses, evaluates students, and generates their transcripts and grades by effectively organizing all parts of the academic calendar.
Digital Asset Management Module
The Digital Resources module automates the management of digital resources in any school or university in a secure library. This includes any number of ebooks, videos, audio files, magazines, newsletters, and photo albums. Subject to availability, students can access digital learning resources online and document borrowed and returned materials.
Communication module;
A separate communication feature in the school administration system allows you to maintain personal communication between teachers, administration, and students. This feature allows you to configure a system that can handle multiple requests and responses, route them to the correct department, and send follow-up messages and responses in a timely manner, reducing delays in resolving requests or other issues. It can be used to send notifications and alerts about attendance, trial schedules, pending payments, evaluation grades, holidays, school festivals and other important events.
Marketing automation module;
One of the most valuable school management software modules is the module that enables complete automation of an organization’s marketing activities. With cross-channel features, you can create highly individualized marketing trips for each potential student. Marketing automation modules offered by school management system vendors such as Ken42 use artificial intelligence technology to create highly accurate analytics reports that identify the customers most likely to convert. You can use this information to create personalized emails and text messages to effectively target your most important Demographics and significantly improve your ROI on your marketing efforts.
Financial Management module;
The financing module digitizes all the financial functions of the department. This enables efficient management of institutional assets, processing of payments and receipts, loan repayments, financial transactions, waiving tuition fees and payroll administration. The preparation of financial statements, budgeting and other internal reports can be done remotely using a single system.
Faculty management module;
The purpose of this module is to help educational institutions gain a comprehensive overview of their faculties. Educational institutions have recognized the importance of faculty management systems. Students and teachers provide easy access to the personal information, qualifications, work history, salaries, and performance feedback of each faculty member.
Exam management module;
The infrastructure for conducting online tests has now become a necessity for all schools and universities. The experiment management module provides a workable solution to this problem. It can create timed assessments with features that support written, math, image, video, and even audio questions. Ken42’s school management software includes an AI-based real-time testing feature to help protect the academic integrity of online exams.
Transport module;
The Transportation Management module can help ensure a smooth student journey. This module includes RFID-based technology that can be used to track school vehicles. The use of geographical location creates accurate route plans for school buses and helps parents and school management avoid traffic delays, deviations, etc. Provides live notifications
Compliance with the Board;
Significant changes have been made to the training agreements, making the module supporting compliance management useful. This helps generate booking percentage reports, maintain the infrastructure in accordance with official requirements, and generate official NIRF NAAC reports and other compliance reports.